DON’T WASTE YOUR TIME, MANAGE IT! WITH 10 EASY TIPS.

DON’T WASTE YOUR TIME, MANAGE IT! WITH 10 EASY TIPS.

As your business grows, you’re going to find that time will be of most value to you.  So, what should you do to ensure that you get the most value from your time?

Here are 10 tips I can suggest for you to follow so that you can better manage your time and have a more productive and fulfilling a day.

Tip #1 | SCHEDULE EVERYTHING

Use a calendar and write down everything you have planned to do on that day.
This method is call time blocking, by time blocking you are scheduling all your jobs and activities for that day.
Doing this will give you a better scope of your daily workload, but will also ensure your work efficiency.

Tip #2 | TURN OFF DISTRACTIONS

You want to clear yourself of any interruptions and distractions, so to try and avoid reading any unnecessary emails or notifications. Turn off any notifications from your phone or computer, having these distractions will definitely lead to a day of procrastination.

Tip #3 | START WITH ONE

One of the important tips is to always focus on one job at a time.
Tackle the largest job first, keep your priorities from largest to smallest.  Even though you might feel the small jobs are quicker and easier, you will usually find that after working through a series of small jobs, the larger job is the least motivating to work on towards the end of your day. By focusing on the largest job first, you to feel more accomplished.

Tip #4 | GIVE YOURSELF A REWARD

To keep yourself focused, set yourself a reward at the end of the day.
Whether it’s to watch a movie, go to dinner, catch up with family or friends or even have some personal time for yourself. You will find that setting a reward for a good day’s work will result in an accomplished day.

Tip #5 | MAKE A PLAN

Make a plan that you can stick to. You don’t want to don’t overload yourself with unexpected and unnecessary work. Make sure you always make a plan to have time to yourself, so you focus on your creative development.

Tip #6 | TAKE A BREAK

Don’t forget to take a break! For you and your sanity, brakes are important. Even though you might feel like you’re on a creative whirlwind or you’re ‘in the zone’. You definitely need to give yourself a time-out. Having a break will allow you to relax and get back into the game. Use your break to gather inspiration, take the opportunity to go out and get some sunshine, focus on your fitness, hydrate, eat some food and most importantly detach yourself from your work station.

Tip #7 | DO SOMETHING UNRELATED

Sometimes your brain needs to switch off. Reset.  So, do something unrelated, something that doesn’t require thinking. Separate your brain from the current work at hand and focus on something that is unrelated to what you are currently doing.

Tip #8 | NO TIME FOR EDITS

During a productive day, a key point is to not think about editing or refinements straight away. The best practice is to lay everything out and ensure you have your structure set up. Get whatever is in your head out onto your computer or paper, regardless of errors. Once you have laid it all out, then use your scheduled time you have to do refinements and edits your project.

Tip #9 | NO TIME FOR MULTITASKING

Focus on one job at a time, don’t overload yourself with multiple tasks, because you’re only going to confuse yourself. I’ve seen it and done it before. Working on multiple jobs at the same time can sometimes lead to confusion, work crossover, creative blocks and average results. Give Job #1 100%. It will ensure your workflow will not only be efficient but also accurate.

Tip #10 | DOCUMENT EVERYTHING

Document your processes, tips and cheat sheets.
You can use these as guides to follow every day. Make a list so that you can follow and check it off as you work. Documenting your work will save you a lot of valuable time.  It creates efficiency in your work. So, take the opportunity to write down all your processes.

These are my tips, you may have heard of some of them and some might be new to you now. This is only a guide, but I thank you and I hope that these tips are helpful to you, time is important to us all and is crucial in the business world. Get the most value out of your time so that you can run a successful business.

MAXIMUM EXPOSURE, MAXIMUM EFFORT

MAXIMUM EXPOSURE, MAXIMUM EFFORT

In the creative space being a recognised designer is key. But how do you go from a self-starter to sought after designer. When starting up there are multiple avenues you can go down in order to build presence.

SOCIAL MEDIA

Creating social media accounts for your business is the easiest and the cheapest way to gain exposure. Using social media platforms like Twitter, Instagram, Facebook and LinkedIn can give you local and global exposure and help build a dedicated following. They can also lead to exciting opportunities that you would not normally be exposed to.

WEBSITE

By creating a website for your business it provides you an identity client can look to. Your website can be a great tool that allows you display your portfolio, growth, achievements and successes.

But just because you have a website doesn’t mean people will automatically know who you are and how to contact you. You are still going to need to get maximum exposure. In order to ensure people are visiting your site make sure you focus on your SEO (Search Engine Optimisation).

SEO is the process of increasing the quality and quantity of website traffic. By increasing your visibility of your website, it will result in more exposure for you and your business.

I would recommend Googling ‘SEO in marketing’ and ‘how SEO it works’ so that you get a better understanding on what you need to do.

BLOGGING OR PODCASTING

Blogging or podcasting has become popular in this day and age. People are interested to know what you are thinking, so take the time to write and post on your website or blog page.  You don’t like writing, try Podcasting, where you can talk about your thoughts, experiences or even interview people of influence. These methods can really help you engage with like-minded people or even show your clients that you have a strong business acumen.

ADVERTISING

Though advertising can be costly it can also be worthwhile. Use your creative skills to produce an ad that will help you market your business. Whether (budget dependant) it be ads for social media, local papers, television or radio, they do have high exposure and can generate leads faster.

Ensure you have a marketing campaign in mind before hand, take the time to research like-minded business and how they advertise, be aware of the trends in the market and ensure you know your target audience. Research is very important otherwise it can become a very costly and timely exercise.

Building exposure is not easy, keeping exposure is even harder. You need to stay on top of the game always be active, don’t quit and stay ahead of the trend.

If you enjoyed reading this, please feel free to hit the like button to send me some feedback.

5 TIPS ON HOW TO BRIEF A CLIENT

5 TIPS ON HOW TO BRIEF A CLIENT

HOW MANY TIMES HAS THE CLIENT GIVEN YOU A BRIEF BACK WHICH RESEMBLES A BLANK SLATE?

Let me know if you heard this one; ‘I don’t know what I want’, Or my personal favourite ‘You have free reign to do what you want’. Then you go out, put in the time and work to produce your masterpiece for it to be criticised because it didn’t quite ‘hit the mark’.

Well…here is where a great brief comes in. If you can provide your client a brief that will help answer all your relevant and also irrelevant questions, then you will have no issues in hitting that mark the first time around, leaving room for refinement.

Here is how you do it:

1. KNOW YOUR CLIENT.

  • Research your client look them up if they already exist.
  • Email them or even better, meet them, have a coffee and a chat to get to know them.

2. WRITE DOWN ALL THE QUESTIONS YOU WANT TO ASK THE CLIENT.

  • Be Outrageous
  • Be Creative
  • Be Challenging.

3. THINK OUTSIDE THE BOX. DON’T JUST INCLUDE COMMON QUESTIONS.

  • What emotion are they selling?
  • What animal do they see themselves as?
  • Is there a company they idealise?

The list can go on and can be as out there as you want it to be. It’s these questions that will assisting you in understanding your client

4. MAKE IT EASY.

When you submit your brief to the client, make it easy for them to fill in.

  • Have open and closed questions.
    A Closed example would be: Would you like this font? Yes or No
    An Open example is: How does this font make you feel?
  • Give the client some choices
    To help narrow the process down you can provide the client with some choices to choose from, this will allow you to identify their likes and dislikes.
  • Provide Examples
    There are two things you can do here. You can provide examples for the client to choose from or sometimes have the client provide examples of what they like, perhaps a website, logo, colour scheme or font.

5. COMMUNICATE.

Lastly, make sure you communicate your findings and brief results with the client. Doing this will ensure you and the client not only share the same vision but will also help you clarify anything you were unsure of.

Please feel free to use these tips as a guide, to help you in creating your own client briefs.

Remember, all clients are different, so this is where researching skill comes into play.

One bonus tip for the road

CREATE A TEMPLATE.

  • Put the common questions in the front  for example, Name, Business Size, Requirements, Demographic etc. and the add the open and close questions after, so that it can be customised according to your client

GREAT DESIGN IS ONLY AS GREAT AS THE BRIEF IT CAME FROM.

YOU GET WHAT YOU PAID FOR

YOU GET WHAT YOU PAID FOR

With all the commoditised design sites out there like Fiverr or 99Designs, Wix, Weebly or Squarespace. Trying to operate a design business can be tough. It’s never about wether you can do the work these days, it’s more about how much is it going to cost!. But the reality is that all businesses are going to compete and so should you. There are ways you can overcome the struggle, ways you can stay ahead of the game. What is everyone offering? and What can you offer that everyone else hasn’t thought of yet?

When speaking with designers, clients/business owners, the common topic of conversation is currency. From the designers perspective “the client wont pay my rate”‘ from the client/business perspective; “For that price I can get multiple design options” or “This site is offering design for $XX”. Design is a competitive market now and as designers and independent business owners we have to think smart.

So why should a client hire you when they can pay $50 for a logo or other design work? You must have the answer to this question and be able to explain it to your prospect, or they will put you in the same box as those other services.

When the focus is on pricing, there is always someone willing to do it cheaper. Don’t dwell on the person that offered your client the cheaper rate. You need to keep on in search of the clients that will pay your rate. Some clients are happy to pay a premium rate for premium services. There is a correlation between the rate and the type of client you attract.

Clients who’re looking for cheap services and not focusing on the impact their brand or product will have on their business don’t understand the value of a good logo, branding or website or marketing. It shouldn’t be about if it just looks good and it should never be about the fact that designers can do it because they have the tools and the client doesn’t. Clients should understand that it’s not just a good design, but an investment in their business, something that will produce results for them.

A Client that understand good design will not question cost, and more acknowledge what work you have done for that is going to bring in for them in the near future. But to every good there is the bad client, the one that think’s it’s too expensive, argue or negotiate the invoice with you and love to manage the design thinking. You can never really guess who you are going to get when you sign up client, sometimes is just too late.

Know your pricing and stick to it. Understand the quality you are delivering, but doing a little research you can see what everyone is charging and also see the quality of work they are offering. This will help you determine the value of your work. Don’t make the mistake of going too low, because even though you’re lower than the next person, to a potential good client (willing to pay the higher rate), will also determined your design skills based on what you charge. Cheap is never a good thing, because cheap is a perception of low quality and cutting corners. It’s it also a short term frame of mind.

KNOW YOUR VALUE.

When a potential or existing client comes to you, they are asking for a logo, a brochure, a website or something else. You have to ask yourself, “What do they actually need”?

Do they need:

  • to look more professional or re-invent their current look;

  • to convince potential customer, clients or prospects;

  • to attract new people;

  • to have a larger presence in the market

Brief the client in detail to find out the deeper need and the results they’re trying to achieve. This is also helps you determine:

  • what services you can offer;

  • what additional products or designs the client might need or want;

  • what to charge the client; and

  • build a trusting relationship with the client as you have taken the time to understand what they actually want and need.

UNDERSTAND THE BUSINESS.

What do you offer that those services and most other designers don’t? Whether you’re designing a logo or providing print or website design, you’re not providing designs off an assembly line or acting as an order taker at a fast food joint. You’re a consultant; you’re an expert. So act like it! Get to know your client’s business. Do your research in that industry. Have a phone, video or in-person consultation and ask questions such as the following:

  1. Who is the company?
  2. What is their Mission?
  3. Do they have Values and if so what are they?
  4. What does your company/organisation do?
  5. What services or products do you offer?
  6. What is the objective of the design?
  7. Who are your target audience?
  8. How do you want them to feel when they interact with your brand? (i.e., safe and secure, edgy and excited, exclusive and cool, etc.)
  9. Who inspires you?
  10. Who are your competitors in this space?
  11. Are these long term or short term goals?
  12. What is your budget or expectation of cost? (There may or may not be a solution you can provide within their budget, but you’ll find out up front, which means you won’t waste time putting together a proposal and chasing work if it’s not possible.)

It may seem like the Spanish inquisition but if you’re not asking these types of questions, then how can you create a solution? Remember, design is a visual way to solve a problem. You have to understand the problem before you can provide a solution.

So, listen: clients only care about what the work you do for them will do for them! They want results and want return on investment. Help the client understand how your design choices relate to their audience and their goals. When you go to provide an estimate, don’t make it simple put some detail into it, show the client that you have thought about it. Use the answers they give you to from the questions you asked them in the initial consultation.

See below as a basic example:

Name
{Task involved in meeting requirements} $XX
{Any additional out of expense charges} $XX
{Address Time (cost for Urgency} $XX
Total $XX

 

QUALITY, NOT QUANTITY.

Some clients may like companies like Fiverr or 99Designs because they get a lot of designs or unlimited revisions, etc. They think it’s better to see more designs than fewer. This is an incorrect perception—that they’re getting more for their money, that quantity is more important than quality. The issue with these is that too many options lead to indecisiveness. Most clients that use these sites have to fill in a brief and usually these briefs are never really filled out completely, hence why there are some many options and variable designs. The Client is unsure of what they are after and just want to see multiple options until they are happy with something that looks nice.

There is no understanding of the target audience, the message, the objective or what the client is trying to achieve. Or the client just has no idea what they wanted and really doesn’t understand their own target audience. Use these terms and reasons as an example or if you have already had a client come to use after using these sites, use that as an example, I know I have!. This can actually make selling your design services easier.

ENSURE DELIVERY.

Some clients who use these other services are satisfied—until:

  • they realised that file type is wrong, or not packaged correctly, is not the right size or suitable for print.
  • the logo needs to be scaled up or used in one colour. The logos were not vectors because they were designed in Photoshop and not Illustrator.
  • the client gets a cease-and-desist letter from or, even worse, sued for infringement by a company with a similar logo design but different name, or by a stock image company as a result of the designer illegally using a stock icon. That could mean a license wasn’t purchased, or that a license was purchased but the designer wasn’t allowed to use it in a logo design. In these cases, the logo ends up costing the client much more money than they initially spent on the logo design—plus, quite possibly, their reputation.
  • the client gets a site build but with no education on how to manage it.

These are only a few examples of real-life situations where the clients are left to fend for themselves, they have existing needs not being met or new ones to be addressed, problems to be solve. Use these as opportunities for you to provide better deliverables.

The key to being a good designer is common sense.

Know your Value?, Understand the Business, Always Quality not Quantity and Ensure Delivery at all times.

Ask questions, Listen and be professional, when these key points in mind your client will see what choosing you over commoditised design sites is a better investment. There is no guarantee that you will win, but that is just the difference between getting a client that wants a cheap and fast design as apposed to the client that wants thoughtful and quality design solutions. Stick to your guns and don’t drop your rate for anyone. Clients speak to each other; the most common way of business return for designers is through referrals. If you offer a client a lower rate than normal, chances are you would end up doing it for the referred client. Know your worth!